The most detailed way to create a meeting using Microsoft Teams

Teams is a software from Microsoft, with the full name Microsoft Teams. Teams is a product that helps you work effectively in groups with functions such as member management, work division, and online meetings. Especially during this Covid-19 period, many schools have used Microsoft Teams as an effective online learning software. In this article, AnonyViet will guide you in detail how to use Microsoft Teams effectively.

Microsoft Teams allows you to create, schedule and organize meetings and study online safely with up to hundreds of users at the same time. Quickly invite only relevant people or gather all users into public or closed sessions.

How to create a Microsoft Teams account

Microsoft Teams is a paid product, if you work in a corporate environment, you need to purchase a license. As for schools, you will be able to use it for free.

In addition, AnonyViet also has instructions on how to create one Office 365 account in which you can use it Teams free of charge.

How to create an Online meeting with Microsoft Teams

Now we will go into how to use Teams to create an Online meeting. If teachers want to create an online class, they should follow the same steps step by step.

At the main interface of Microsoft Teams in App or above Websiteyou choose to enter Calendar in the left bar and select the button Meet Now.

Here you can name the meeting. Use the on/off buttons next to the video and audio icons to enable or disable the devices as desired.

If you want to change your device settings or make a test call before starting the meeting, select Custom Setup. In section Other Join Optionsyou can start a meeting by muting the sound or using a phone number so users can join the meeting. When you're ready, tap Join Now.

Once the meeting starts, you can invite people in your organization by entering their names in the field “Invite Someone” at the top right. You must have a licensed Teams account to set up a meeting, you can send invitations to anyone whether they are registered or in your team or not.

To invite people outside your team, click the icon Links next to “Invite Someone”to copy the invitation to your clipboard. This link is not a user-friendly URL; instead, it is a badly encoded rich text hyperlink. This means you can paste it into a rich text environment such as an email but not a simplified text format, such as an SMS text message.

Menu bar at the bottom gives you quick access to various dashboards and controls. From left to right, you can see the current meeting duration, switch cameras, turn on the microphone, share your screen or various apps, access more controls like recording and device settings, voting, messaging during meetings, displaying participants, and ending calls.

Although only the paid version of Teams can create Online meetings, you can still create audio and video calls to each member. To make a call in Teams, navigate to Home select More > Calls > Make A Call, Enter the name of your contact and select the “Video” or “Audio Call” option.

How to schedule a meeting in Teams

You can schedule meetings from the Teams App or Website. The easiest way to see if your colleagues are Online is to use the feature Calendar on the left side of the application. If you're creating a meeting with people on busy schedules, navigate to the tab Calendar on the left. This tab will not appear if you are using the free version. Click the button New Meeting A Meeting dialog box will appear.

Finally, if you want to set up a meeting with one or more people grouped into a chat, open the tab Chat on the left side. Click “Schedule A Meeting” to create a meeting with someone specific.

You can now fill in the meeting details. Give the meeting a title, add required or optional attendees, set the time and date, choose if and how often you want the meeting to repeat, specify a Teams channel or location, and finally add any details anything else about the meeting.

How to schedule a meeting using the Microsoft Teams App on your phone

If you have a paid subscription to the full version of Microsoft Teams, you can schedule meetings through the mobile app on Android devices as well as iPad and iPhone. To schedule a meeting, select the tab Calendar at the bottom of the screen and tap the icon “Schedule A Meeting”.

Now you'll create a new Event, give the meeting a title, add participants, and set the date and time. Optionally, you can share this meeting with a group so everyone in the group can participate. You can also set a physical location for the meeting, make it a recurring meeting, and add a description if you want. When you're done, click the Done check mark in the upper right of the form.

Once your event has been successfully created, you will receive a notification and return to the Calendar interface.

So you can schedule future meetings with Microsoft Teams or create instant meetings. This is a teamwork application that is being used by many companies and schools because of its security and utility. This is also an alternative to the app Zoom with many security scandals.