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If you’re creating a Google Sheets spreadsheet for someone else to use, and you want that person to easily find parts of your data, you can use named ranges to change the column or row names. In this article, I will guide you to do so.

What are Named Ranges?

Named ranges allows you to rename columns or rows of a group of cells, an entire column or row. Renaming a column or row doesn’t overwrite the original cell references (A1, A2,..), but it makes it easier to refer to these cells (and the data within them) when you add formulas new.

Using Name Box

The fastest way to rename a column or row in a Google Sheet is to use the Name Box. This is the cell to the left of the formula bar, showing you cell references or the currently selected cells in your spreadsheet.

First, open Google Sheets and select a new column or row. Then, replace the existing cell reference in the Name box with a new name, and then press the Enter key to save the column or row name.

Google Sheet will apply the new name to your column or row immediately. You can view a list of available name ranges by clicking the down arrow button located to the right of the name box.

A list of named cells, including their original cell references, will appear in the list below.

You can click on any name ranges to select those cells, or click “Manage Named Ranges” to make changes to existing name ranges.

Another way to rename columns or rows is to use the Name Range menu. This menu allows you to manage existing name ranges as well as create new name ranges.

Add new name range

First, open a Google Sheet and select the row or column you want to rename. Then right click on the selected cells and select “Define The Named Range”.

The “Named Ranges” menu will appear as a panel on the right. Enter your chosen name in the first box. You can also change the selected column, row, or range of cells by changing the underlying cell reference.

Edit or delete Name Range

To edit or delete the name range, right-click any cell in the spreadsheet and select “Define Named Range”. You will see a list of available name ranges in the right panel. Hover over the name range you want and press the “Edit” button.

You can then make changes to the name range (including changing the name and cell range). If you want to delete the named range, press the “Remove” button.

You need to confirm your choice — press “Remove” in the dialog box to confirm.

Using Name Range in Google Sheet

With the newly added name range, you can now refer to this name range elsewhere in a new formula. For example, if you name your range “CellData”, you can find the average of the values ​​in those cells by using the following formula:

=MEDIAN(CellData)

Name range (CellData) replaces cell references with columns, rows, or ranges of cells in your formula. For example, if CellData is a name range of all the cells in column A, you can use A:A or CellData to refer to those cells.

Using a name range allows you to quickly refer to the data you want to use without requiring reference to the original cells. Plus, if you don’t use Google Sheets, you can learn 20 Excel tricks that turn you into an expert here.

Welcome back to the Basic Excel Series for Beginners. Today I will show you how to hide rows and columns in Excel to make it easier to control information.

Hide Rows or Columns

Step 1: Select 1 column

Step 2: Right-click and select Hide

Result

Show Column / Row

Step 1: Select 2 columns next to the hidden column

Step 2: Right click and select Unhide

Result:

Hide/Show with Multiple Columns/Lines

With hide multiple Columns/Lines

Step 1: Select the columns to be hidden (can use the CTRL key to select multiple columns that are not close to each other)

Step 2: Right-click and select Hide

Result

Show Multiple Columns / Rows

Step 1: Select all Columns/Rows

Step 2: Right click and select Unhide

Result

Tips for Hiding Information in Excel

Hide 1 group (Group)

Step 1: Select the columns to group together

Step 2: Go to Data, Select Group

Step 3: To hide the group, press the minus sign at the top

Hide any interval

Step 1: select a range to hide

Step 2: Right-click and select Format Cells

Step 3: In the Category section, select Custom

Step 4: Type in Type : ;;;

Step 5: Click OK

Result

So I just guided you about Hide columns and rows in Excel. If you have any questions about this part, please leave a comment to let me know

Hello friends! Welcome back to the basic Excel tutorial for beginners. With today’s post, I would like to introduce another feature of Excel Transpose

So what is Transpose?

Transpose is how you change its shape. In Excel it is changing the dimension of 1 Range. For example: What if you have a series of horizontal numbers that you want to convert to vertical. Transpose will help you do that.

Transpose User Manual

Transpose with Special Paste

Step 1: Select range from A1:C1

Step 2: Right click and select copy

Step 3: Select cell E2

Step 4: Right click and select Paste special

Step 5: Check the box Transpose

Step 6: Click OK

Transpose using Function

Step 1: Select the range to fill

Step 2: Write =TRANSPOSE(

Step 3: Select range A1:C1

Step 4: Press CTRL + SHIFT + ENTER key combination.

Transpose with null cell

Example: Cell C4 has no value and the Transpose statement converts the blank to value = 0 (cell G3)

So we just need to add an If statement so that when we encounter a cell with no value, it returns a null value for the corresponding cell

Transpose has a link

Step 1: Select Range A1:E2

Step 2: Right-click and select Copy

Step 3: Select cell A4

Step 4: Right click and select Paste special

Step 5: Select Paste link

Step 6: select range A4:E5 and change all = signs to xxx

Step 7: Do the same Transpose above

Step 8: Replace the xxx signs with =

So I just finished the tutorial on Transpose. If you have any questions, please leave a comment to let me know

Hello friends! Welcome back to basic Excel for beginners. And to continue the series, I will guide you about Move Column – Move columns

Guide to Move column – Move columns with Shift key

Step 1: Select the column to move

Step 2: Move to the edge of that column until a 4-way arrow appears

Step 3: press and hold the Shift button

Step 4: Click and hold the left mouse button

Step 5: Move to the position you want

Step 6: Release Left Mouse

Step 7: Release the Shift button

Result

For multiple columns, Select those columns and do step 2 -> 7 as above

Instructions for Moving columns with Insert Cut Cells

Step 1: Select Column to move

Step 2: Right-click and select Cut

Step 3: Select another column (note: The column just cut will be moved to the column before the selected column)

Step 4: Right-click and select Insert Cut Cells

Result

Change the arrangement of columns

Step 1: Select Line 1

Step 2: Right-click and select Insert

Step 3: Use the top column to number the order of the columns

Step 4: Select the columns to change

Step 5: On the toolbar, go to data -> select Sort

Step 6: Select Options

Step 7: Select Sort left to right

Step 8: Select Row 1 in “Soft By” bar and click ok

Step 9: Delete row 1

Result

So I just finished the tutorial on how to Move columns in Excel. If you have any problems or problems, please leave a comment so I can know.

If you have a large data table in Excel, it can be very helpful to freeze rows or columns. This way you can keep rows or columns visible while scrolling the sheet. So in this article, I will guide you to do the same using Freeze Panes.

How to use Freeze Panes in Excel

1. On the View tab, in the Windows group, and click Freeze Panes.

2. Click Freeze Top Row.

3. Scroll down the rest of the sheet.

Result: Excel automatically adds a dark gray horizontal line to indicate that the top row is fixed.

Unlock all rows and columns

To unlock all rows and columns, perform the following steps.

1. On the View tab, in the Windows group, select Freeze Panes.

2. Click Unfreeze Panes.

Fixed first column

To freeze the first column, perform the following steps.

1. On the View tab, in the Windows group, select Freeze Panes.

2. Click Freeze First Column.

3. You can now scroll to the right of the sheet to see the difference.

Result: Excel automatically adds a dark gray vertical line to let you know that the first column is fixed.

Fixed row

To freeze the row, perform the following steps.

1. In this example, I will select row 4.

2. On the View tab, in the Windows group, select Freeze Panes.

3. Click Freeze Panes.

4. Scroll the sheet and see the results.

Result. All rows above row 4 are fixed. Excel automatically adds a dark gray horizontal line to let you know that the first three rows are fixed.

Fixed column

To freeze columns, perform the following steps.

1. In this example, I will select column E.

2. On the View tab, in the Windows group, select Freeze Panes.

3. Click Freeze Panes.

4. Scroll the sheet and see the results.

Result: All columns to the left of column E are fixed. Excel automatically adds a dark gray vertical line to indicate that the first four columns are fixed.

Fixed umbrella

To freeze the cell, perform the following steps.

1. In this example, I will select cell C3.

2. On the View tab, in the Windows group, select Freeze Panes.

3. Click Freeze Panes.

4. Scroll the sheet and see the results.

Result: The orange area above row 3 and to the left of column C was frozen.

How to Add Freeze Panes Shortcut to Quick Access

Add a magic Fix button to the Quick Access Toolbar to freeze the top row, first column, rows, columns, or cells with a single click.

1. Tap the down arrow.

2. Select More Commands.

3. In Choose commands from, select Commands Not in the Ribbon.

4. Select Freeze Panes and click Add.

5. Press OK

6. To freeze the top row, select row 2 and click the Freeze button.

7. Scroll the sheet and see the results.

Result: Excel automatically adds a dark gray horizontal line to let you know that the top row is fixed.

Note: to unlock all rows and columns, click the Freeze button again. To freeze the first 4 columns, select column E (the fifth column) and click the Freeze button.

In addition, you can also view many other excel articles here.

This article will show you how to look up two columns in Excel. See the example below. I want to look up the salary of James Clark, not James Smith, not James Anderson.

Look up two columns in Excel

1. To concatenate strings, use the & operator.

2. The MATCH function returns the position of a value within a specified range. Insert the MATCH function shown below.

3. Finish by pressing CTRL + SHIFT + ENTER.

To split the contents of a cell Excel into separate columns, you can use ‘Convert Text to Columns Wizard’. For example, when you want to split a list of full names into first and last names.

Split content into separate columns in Excel

1. Select the area you want to separate the content.

2. On the Data tab, in the Data Tools group, click Text to Columns.

3. Select Delimited and click Next.

4. Deselect all checkboxes in Delimiters except Comma and Space.

5. Click Finish.

Result:

In addition, you can also view many other excel articles here.

To add a column in Excel, right-click the column name and click Insert. When you insert a column or row, the cell references update automatically.

How to add columns in Excel

1. First, select cell A10 below and press ALT + = to quickly calculate a column of numbers.

2. Select column A.

3. Right-click, and then click Insert.

Result:

4. Select multiple columns by clicking and dragging across the columns. For example, select column A and column B.

5. Right-click, and then click Insert.

Result:

6. Double-click cell D10.

You can also use the Insert option on the Home tab.

7. For example, select columns A, B, C and D.

8. On the Home tab, in the Cells group, click Insert -> Insert Sheet Columns.

Result:

To quickly add a column, select a column and use the keyboard shortcut CTRL SHIFT +.

9. For example, select column F.

10. Press CTRL SHIFT +.

Result:

In addition, you can also view many other excel articles here.

To compare two columns, use IF, ISERROR and MATCH in Excel. You can display duplicates or unique values.

Compare 2 columns in Excel

Show duplicates

1. Show duplicates in the first column (these values ​​are also in the second column).

Explanation: the MATCH function in cell C1 returns the number 5 (the letter A was found at position 5 in the range B1:B7). As a result, the ISERROR function returns FALSE and the IF function returns the value in cell A1. The MATCH function in cell C4 returns the #N/A error (no D in the range B1:B7). As a result, the ISERROR function returns TRUE and the IF function returns an empty string.

2. You can also display duplicates in the second column.

Unique value in each column

1. Display unique values ​​in the first column (these values ​​do not occur in the second column).

2. You can also display unique values ​​in the second column.

Compare row by row

1. The IF function in cell C1 below returns a Match because the value in cell A1 is equal to the value in cell B1.

2. To perform a case-sensitive comparison, add the EXACT function.

3. You can also use conditional formatting to highlight columns.

In addition, you can also view many other excel articles here.